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Two finance staff work together at a desk with a laptop.

Use AI on finance work, with the record ready for audit.

Auditors will ask how finance staff use AI with vendor, payroll and resident details. Verillian applies your policy before a request leaves and is the system of record, kept on your own servers.

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Keep card and Social Security numbers out of AI.

Pick which details are replaced with a placeholder and which get a request denied, such as a card number. One rule covers your staff devices, finance included.

Verillian Data protection settings that apply to everyone in the organization, with sensitive data screening on, credit card and Social Security numbers set to Deny, and email addresses, IP addresses, phone numbers, unique ids and names set to Redact.Verillian Data protection settings that apply to everyone in the organization: 1 Allow, 3 Deny and 6 Redact, sensitive data screening on, and 7 of 18 detectors shown, with credit card and Social Security numbers set to Deny and email addresses, IP addresses and phone numbers set to Redact.

A vendor reply drafted, with personal details left out.

An analyst drafts a reply about an invoice, and the contact's name and email go out as placeholders. The reply comes back, and the request is on the record.

Verillian Audit record for Priya Raman on FINANCE-01, Allowed with two redactions: in a request for a reply confirming invoice 4471 will be paid, the name and email address reach ChatGPT as placeholders, and the reply is shown below.

What auditors look for in AI use

What evidence does an auditor expect for AI use in a state agency?

An inventory, proof the policy held, a running record.

An AI acceptable use policy is not enforcement

What it takes to show the policy held.

Give finance AI with the record already kept.

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The Verillian console home for the last 30 days: 10 devices, 684 requests, 613 allowed and 71 denied, the Enforce, Audit and Contain cards with the two active holds, and the latest refused requests.The Verillian console home for the last 30 days: 10 devices, 684 requests, 613 allowed and 71 denied, the Enforce card with two suggested policies waiting, and the top of the Audit card.