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A clerk reviews papers at a desk beside a stack of files.

Answer public records requests about AI from the record.

A records request can ask what staff sent to AI. Verillian is the system of record that answers it, kept on the city's own servers.

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Find and export the records a request covers.

Set the dates a request names and export every matching record. Records are append only: they cannot be altered or deleted from the console or the record.

Verillian Activity screen with the dates 1 to 15 October set and the Export results dialog open, ready to decrypt the 439 matching records in this browser with the organization's key.

A resident reply drafted, with names kept out.

In a reply about a permit refund, the resident's name, phone number and email reach the AI as placeholders. The record shows exactly what the AI received.

Verillian Audit record for Marguerite Olsen on CLERK-01, Allowed with three redactions: in a request for an acknowledgment reply about a permit refund, the resident's name, phone number and email address reach ChatGPT as placeholders, and the reply is shown below.

More for records officers

What is an AI audit trail, and what makes one trustworthy

Who used which tool, what was sent, and when.

What evidence does an auditor expect for AI use in a state agency?

An inventory, proof the policy held, a running record.

Keep the city's AI record ready for any request.

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The Verillian console home for the last 30 days: 10 devices, 684 requests, 613 allowed and 71 denied, the Enforce, Audit and Contain cards with the two active holds, and the latest refused requests.The Verillian console home for the last 30 days: 10 devices, 684 requests, 613 allowed and 71 denied, the Enforce card with two suggested policies waiting, and the top of the Audit card.